·¬ÇÑÉçÇø

Clinical ID cards are not the same as ·¬ÇÑÉçÇø Student ID cards. To get a Clinical ID, you must have first obtained a ·¬ÇÑÉçÇø Student ID.

During professional experience placement, you must wear your Clinical ID at all times, including placements at the ·¬ÇÑÉçÇø Dental, ·¬ÇÑÉçÇø Health General Practice and ·¬ÇÑÉçÇø Allied Health and Interprofessional Clinics within the ·¬ÇÑÉçÇø Clinical Practices Building.

First-Year Students - After the census date, you will receive an email from the Professional Experience Placement Unit with instructions on how to order and collect your card. (Townsville Building 134 and Cairns A1).  Cost $15.

Clinical ID cards are valid for the duration of your enrolment. It should be returned to ·¬ÇÑÉçÇø on completion of your degree.

Lost or Expired Cards - If you lose your card or it expires before you complete your course, please send an email to healthplacements@jcu.edu.au to receive instructions on how to get a new card. Cost $5.

Please read the below-listed placement procedures, and complete and sign the ·¬ÇÑÉçÇø Professional Experience Placement Student Declaration to confirm that you have read and understood them.

The below documents contains vital information for all healthcare students about the responsibilities of both students and the University concerning professional experience placement.

Professional Experience Placement Procedures 

Procedure for Infectious Disease 

·¬ÇÑÉçÇø Social Media Policy

·¬ÇÑÉçÇø Student Conduct Policy

·¬ÇÑÉçÇø Professional Experience Placement Requirements Procedure

·¬ÇÑÉçÇø Review of a Student's Suitability to continue a Course involving Placement

·¬ÇÑÉçÇø WHS - PRO-023 Infection Control Procedure

Once you have completed and signed the above-linked Student Declaration, please email it to the Professional Experience Placement Unit.

You must complete and sign the ·¬ÇÑÉçÇø Confidentiality Acknowledgement every year.

It is recommended that students download Adobe Acrobat Reader to be able to fill/sign forms. This is a free program. 

In signing the Acknowledgement, you – the student – acknowledge that you have been instructed in the concept of patient, client and business confidentiality, and will respect clients’ confidentiality at all times, including during tutorials, lectures and discussions, both professional and private.

Download, complete, sign and email the Confidentiality Acknowledgement to the Professional Experience Placement Unit and retain a copy for your professional portfolio.

The  (QLD Blue Card) is a screening process that assesses your suitability to work with children based on available disciplinary and police information.  It is your responsibility to maintain a current Blue Card throughout your course.  You must renew your Blue Card within 16-4 weeks before it expires to maintain its currency.

To apply for a blue card, follow these 3 steps.

1. Have your  nearby to reference.
2. . This is how we verify your identity and get the photo for your card.
3. Apply for your blue card using the . We accept ONLY online applications.

Identification

All applications (including renewals and linking)  will require you to have a Customer Reference Number (CRN) from the  (TMR).  You can find your CRN on your QLD Drivers Licence or QLD Proof of Age Card.  QLD Blue Card Services is now verifying your identity this way.

If you do not have a CRN number, you can obtain one by visiting, in person, a  office.  If there is no TMR office in your location, you can visit a  or a .

.  Once verified, your photo is taken, and you are issued with a CRN.  There is no cost if you are not applying for a QLD Drivers Licence or Proof of Age card.

Please note your photo must have been taken within the last six years and nine months.  If your image is older than six years and nine months, you will need to visit a Queensland Department of Transport and Main Roads office or alternate agency to have a new photo taken.  There is no cost for updating your photo.

IMPORTANT: You will not be able to register on the QLD Blue Card Services online portal without your CRN.

Once you have your Queensland Department of Main Roads and Transport Customer Reference Number (CRN) you can proceed with the online registration and application process.

Please read the below information carefully.

NEW QLD Working with Children Check Application

1. Visit  , scroll down, click on the Register for an online account button and enter the required information.
2. Once you complete the registration section, you will get a registration account number (6 digits).
3. Email your registration account number to healthplacements@jcu.edu.au - please make your subject heading "Blue Card Registration Code - (insert your full name)"
4. The Placement team will activate your registration account number, linking you to ·¬ÇÑÉçÇø.  (Please allow up to 48 business hours for this to be actioned)
5. Once activated, you will receive a text message from QLD Blue Card Services to advise that you can now proceed with your online application. Return to the Blue Card Services website and click on the 'Log in to the online applicant portal' (this cannot be completed until ·¬ÇÑÉçÇø activates your code).
6. Once QLD Blue Card Services have approved your application, you will receive a confirmation email, and your new Blue Card will be mailed to your nominated address.  ·¬ÇÑÉçÇø is also notified that your card has been approved and will update InPlace accordingly.

RENEWAL Applications (current Blue Card already linked to ·¬ÇÑÉçÇø)

Application submitted before current Blue Card expires

Please note, as advised above you will require a CRN and photo recorded with the Queensland Department of Transport and Main Roads to complete your application.

1. Visit  , scroll down, click on the Register Now button and enter the required information.
2. As you are already linked to ·¬ÇÑÉçÇø, you will be able to continue with your renewal application via the 'Log in to the online applicant portal'.
3. Once QLD Blue Card Services approve your renewal application, you will receive a confirmation email, and your new Blue Card will be mailed to your nominated address.  ·¬ÇÑÉçÇø is also notified that your card has been renewed and will update InPlace accordingly.

Application submitted after your  Blue Card has expired

1. Please see the process to complete a New QLD Working with Children Check Application as above.

Link your current paid/volunteer card to ·¬ÇÑÉçÇø

1. Email a copy of your current QLD Blue Card to healthplacements@jcu.edu.au . Please make your subject heading 'Link current Blue Card'.
2. The Placement team will link your current QLD Blue Card to ·¬ÇÑÉçÇø.  (Please allow up to 48 business hours for this to be actioned)
3. You will receive an email from QLD Blue Card Services that your QLD Blue Card is linked to ·¬ÇÑÉçÇø.

It is also your responsibility to ensure your contact details are up to date with Blue Card Services. 

Prior to placement, you must obtain a National Police Certificate (NPC), which is issued by the Australian Federal Police (AFP).

The fees for National Police Checks and related services are $47.00 for each National Police Check application from an individual.

It is important to begin the application process as soon as possible because the certificate can take up to 3 months to process and finalise. Application costs must be borne by you, the student.

A National Police Check obtained from a third-party organisation is NOT an acceptable alternative to an NPC issued by the Australian Federal Police.

When ordering an NPC, select to receive both digital and hard copies of the check. Please retain both copies should you need to present this to the facility.

A fingerprint check is not required.

Section 8 of the NPC application form (Purpose of Check) asks you to select the one main purpose of your application by checking a box beside a code number. You should check code number 37 (Care, instruction or supervision of children/ Care of intellectually disabled persons / Aged Care staff/volunteers).

The NPC states that the 'information contained in this document is valid as at date displayed', i.e. when issued. However, for the purposes of satisfying requirements of most placement facilities, including registered aged care facilities, the certificate is valid for 3 years from the date of issue.

For further information, visit the .

When you receive your certificate, provide a copy to the Professional Experience Placement Unit.

International Students

If, at any time after turning 16, you have been a citizen or permanent resident of a country other than Australia, you will need to complete this Commonwealth Statutory Declaration to meet the aged care requirements of a Criminal History Check.

Students are required to complete an Australian Nationally Accredited First Aid and CPR training course.

Please make an appointment with a registered training organisation that offers the following course codes -

First Aid - Provide First Aid HLTAID003 or HLTAID011 (includes CPR component) -  First Aid valid for 3 years.

CPR renewal - Provide Cardiopulmonary Resuscitation HLTAID001 or HLTAID009 - CPR valid for 1  year.

First Aid and CPR certificates from Queensland Health facilities (Non-Accredited Training Provider) and online courses are not accepted. Students must attend the training course in person. First Aid and CPR Certificates provided by Non-Accredited Training Providers will not be accepted.

A copy of your proof of course completion (i.e. the certificate) must be emailed to the Professional Experience Placement Unit.

If you are a registered Health Practitioner (e.g. Registered Nurse/Pharmacist), you are exempt from submitting First Aid. However, you are required to submit a valid CPR certificate from a registered training organisation annually.

It is the student's responsibility to meet the costs of an Accredited First Aid and CPR course.

It is a ·¬ÇÑÉçÇø requirement that ALL professional placement students have a doctor complete the applicable sections of the ·¬ÇÑÉçÇø Health Record and Immunisation Form. The doctor cannot be a relative.

Please email a copy of the completed form, and any serology results if available, to the Professional Experience Placement Unit.

Further advice relating to vaccinations and immunisation is available through , Level 1, Clinical Practice Building, ·¬ÇÑÉçÇø Townsville, Bebegu Yumba campus, Douglas or your General Practitioner.  Recommended Vaccination Schedule at ·¬ÇÑÉçÇø Health General Practice.

Vaccine Preventable Diseases Immunisation Requirements

In accordance with Queensland Health and ·¬ÇÑÉçÇø procedures, students who are enrolled in health courses must be fully immunised before commencing their professional experience placement, or by the end of the first teaching period, whichever comes first. Students must be protected from the following diseases:

International Students must have their vaccination records translated into English and complete all forms in English.

COVID-19 Vaccination

All students studying this course will be required to undertake placement activities in a healthcare setting.

Students are classified as healthcare workers and follow the same directives as healthcare staff. Queensland Health does not require students to be fully vaccinated against COVID-19. Vaccination is proven to reduce hospitalisation and severe illness caused by COVID-19. Queensland Health continues to recommend all of its workers be vaccinated and follow the Australian Technical Advisory Group on Immunisation (ATAGI) COVID-19 advice. The most recent ATAGI advice can be found here: .

It is important to note that some health facilities that host ·¬ÇÑÉçÇø students for placement still require COVID-19 vaccination as a condition of entry for student placement. Students will be advised of this requirement at the time of their placement allocation.

Influenza Vaccination (FluVax)

Students undertaking a placement in a  facility, or who may visit an aged care facility during their placement, are highly recommended to have a current influenza vaccination before they enter.

Please email evidence of this vaccination to healthplacements@jcu.edu.au .

While not yet mandatory for all placements, we strongly recommend that all students get the latest influenza vaccination.

If you cannot be vaccinated due to a medical condition, please get a letter from your doctor and email it to the above address.

All students must be assessed for their risk of tuberculosis (TB) before commencing clinical placement.

1. Please complete the QLD Health Tuberculosis Risk Assessment Form for Students. Read the form carefully and respond to the questions.  If you do not understand the questions please complete the form with your doctor’s help.
   • Further testing and/or health assessment may be required, depending on your personal circumstances. 
2. Email the completed form and any additional documentation (if required) to the Professional Experience Placement Unit
3. Retain a copy of this form and any relevant documentation to take with you if any further assessment is required.

N.B Some facilities e.g Torres & Cape HHS require all students to have further testing.  You will be advised by your placement coordinator if this is required.

Queensland Health has recently updated the legal instruments and subsidiary documents governing pre-entry clinical placements in Queensland Health facilities. All students must complete orientation before commencing a placement within a Queensland Health facility. You will not be able to commence your placement until your orientation is completed.

1. Student Deed Poll  

Read and complete QH Student Deed Poll

Page 1 - tips for completion

• Section “Student” – Enter your name.
• Section” HHS” – Enter the Hospital and Health Service (HHS) of your confirmed placement location.  to identify your placement location and its corresponding HHS.
• Education Provider : ·¬ÇÑÉçÇø - ABN 46 253 211 955

Page 8 - Tips for completion

• Your signature must be witnessed. The Witness could be anyone over the age of 18.
• All signatures and dates must be entered as required. All sections must be completed.
• The signature date must be current and relevant to the period of the placement.

Please download, complete, sign, and email QH Student Deed Form (all 8 Pages) to the Professional Experience Placement Unit and retain a copy with your Student Orientation Checklist,  for your placement professional portfolio/resources for placement.

2. Student Orientation Checklist

Example of a correctly completed  Student Orientation Checklist

Please tick every box on pages 1 and 2 (even if the document does not apply to you) to acknowledge that you have read and understood all of the potential Queensland Health placement requirements.

Tips for completion

Page 1

Legal Check section

• Enter the Date of Check or Date of Completion and Expiry (where applicable) for the pre-placement requirement, mandatory to your placement (Blue card, General Criminal History Check)

Vaccinations

• Enter the date of vaccination, if applicable, as per your ·¬ÇÑÉçÇø Health and Immunisation form records
• Enter into the comments section:  If you have serology results for your evidence of immunity, enter 'Immunity confirmed by serology' and include the date of your serology.
• Mask Fit Testing – Enter the date of testing as per your Mask Fit Test compliance form and in the comments, include the brand, model, and size.
• Include your yearly influenza vaccine or your COVID vaccines if applicable.

Page 2

Students are required to complete relevant mandatory training listed in the  for Department of Health employees as part of the  through iLearn before commencement as detailed in the following table:

Additional mandatory training to be completed on commencement at the facility includes:

• General Evacuation Instructions
• Infection Prevention and Control.
• The Aboriginal and Torres Strait Islander Cultural Practice Program is offered face-to-face and is not currently available in iLearn.

Please note, that there may be additional local requisites or essential mandatory training to undertake as directed by the placement supervisor/line manager.

For students enrolled in Australian education facilities pre for clinical placement the link is as follows, .

On completion tick the All mandatory orientation as per Queensland Health Human Resources Policy Mandatory Training G6 (QH-POL-183) box on the QH Orientation Check List.

Print the applicable certificates and retain a copy for your placement professional portfolio as you may need to present them to your placement supervisor.

Page 3

Certification / Declaration

• Enter all required information and date.
• Please download, complete, sign, and email the QH Orientation Checklist (Pages 1-3).

• Then email your Student Orientation Checklist and your module training certificates to healthplacements@jcu.edu.au for recording.

It is your responsibility to keep all the requirements up-to-date and to adhere to Queensland Health placement requirements for your safety and the safety of others during your professional experience placement.

3.

Allied Health Students  must complete Steps 1 and 2 according to the instructions on the website . When completed you then fill in the  as evidence of completion.

Please send the completed Record of Allied Health Student Training form to  healthplacements@jcu.edu.au and retain a copy for your placement portfolio.

Introductory Module: Student Workplace Health and Safety, and Conduct Induction

In preparation for your placement, you must have an understanding of Work, Health and Safety (WHS), to develop your knowledge and skills, ·¬ÇÑÉçÇø requires all Students to complete the mandatory WHS introductory model "Student Workplace Health and Safety, and Conduct Induction".

To access this module via Learn·¬ÇÑÉçÇø, select Organisations, and under the heading Essential, select Student Workplace Health and Safety, and Conduct Induction. The module has 8 parts for you to complete and a Declaration of Completion to be acknowledged. These modules will take approximately 15 minutes to complete.

The Professional Experience Placement Team will be notified when you have completed the training. Your InPlace profile will be updated to reflect your compliance.

This is a mandatory preplacement requirement and you cannot commence placement until this module has been completed.

The Townsville Hospital and Health Service (THHS) require all students doing a placement at any of the , including regional hospitals and community health centres to complete Fire & Evacuation training.

When undertaking a placement at the Townsville University Hospital, please complete training for the Main Hospital Building (Ground Level, Level 1, Level 2, Level 3) and the Sub Acute building. This certification is only valid for 12 months. If completing a placement at any of the other THHS facilities, please complete the training applicable to that facility.

(You must use your ·¬ÇÑÉçÇø email address to create your account).

Please email your certificate of completion to the Professional Experience Placement Unit and take a copy with you to your placement.

If you require assistance to complete the training, please refer to the Fire and Emergency Response Training User Guide

The hand hygiene online learning module provides education on hand hygiene and, more broadly, the principles of infection prevention and control.

Please visit  Register NHHI LMS profile to do online training. Once your profile is created, you can then enrol in the Hand Hygiene for clinical healthcare workers module, when you log into the system.  The module should take approximately 15-30 minutes to complete.

Dental healthcare workers (HCWs) including dental practitioner students and educators are required to complete  Hand Hygiene for dental healthcare workers.

After completing the learning package and correctly answering all of the quiz questions a completion certificate will be emailed to you. Please provide a copy of the certificate to the . Retain a copy of the certificate in your professional portfolio

To undertake a clinical observation or placement in the ·¬ÇÑÉçÇø Clinics at the Clinical Practice Building students must complete additional requirements as listed below:

Fire & Evacuation Training - Please select location Clinical Practice Building, select Visitor and then select Levels 1 and 2.  Once you complete the training, you will receive a certificate which will be valid for 12 months.

·¬ÇÑÉçÇø Student Confidentiality Deed - Read and sign to confirm understanding.

·¬ÇÑÉçÇø Health - Student Pre-Placement Manual - Read and understand.

Please submit the Fire & Evacuation Certificate and the signed Confidentiality Deed via email to healthplacements@jcu.edu.au

All students are now required to have respiratory mask fit testing prior to attending placement in a Hospital or any QLD Health facility.

Mask fit testing is an annually renewed requirement. Students need to be fitted for 2 masks.

All Mask Fit testing will now be conducted by Alliance Safety Equipment Pty Ltd.

All students must use the online booking platform for fit testing appointments. This is for students on the Townsville, Cairns and Mackay campuses.

Please select “·¬ÇÑÉçÇø STUDENTS ONLY - Respirator Fit Test Service” when booking your appointment.

Townsville students

Please use the link above to make your appointments. This is a Townsville based company so you can make your bookings at anytime that it suits you.

Cairns Students

Respirator Fit Test Service with SMITHFIELD ·¬ÇÑÉçÇø Campus Test Site - Building A4-148  -  13-15 May 2024

Please click on the link to make your appointment.

Please contact the Placement Unit for any further enquiries on 0747 81 4697

Mackay students

Respirator Fit Test Service with Mater ·¬ÇÑÉçÇø Clinical Training Centre - 7 Discovery Lane North Mackay -  3 Jun 2024

Please click on the link  to make your appointment

Please contact the Placement Unit for any further inquiries on 0747 81 4697

Free mask fit testing for students who book and attend the appointment, 2 missed appointments will result in the student having to source and pay for their own mask fit test.

Cancellations of appointments must be made the day before - “no shows” may result in the student having to pay for their mask fit test.

You will be required to show your student card at your appointment and your certificate will be emailed to you.

Remember you must email your certificate to healthplacements@jcu.edu.au