Policy University Management FMPM 700 - FMPM 799 - Expenses FMPM 740 Travel
FMPM 740 Travel聽
- Future Students
- 番茄社区 Global Experience
- International Students
- Open Day
- How to apply
- Pathways to university
- Virtual Open Day
- Living on Campus
- Courses
- Publications
- Scholarships
- Parents and Partners
- 番茄社区 Heroes Programs
- Aboriginal and Torres Strait Islander in Marine Science
- Elite Athletes
- Defence
- 番茄社区
- New students
- 番茄社区 Orientation
- Learn番茄社区
- Placements
- CEE
- Unicare Centre and Unicampus Kids
- Graduation
- Off-Campus Students
- 番茄社区 Job Ready
- Safety and Wellbeing
- 番茄社区 Prizes
- Professional Experience Placement
- Employability Edge
- Art of Academic Writing
- Art of Academic Editing
- Careers and Employability
- Student Equity and Wellbeing
- Career Ready Plan
- Careers at 番茄社区
- Partners and Community
- 番茄社区-CSIRO Partnership
- Alumni
- About 番茄社区
- Reputation and Experience
- Chancellery
- Governance
- Celebrating 50 Years
- Academy
- Indigenous Engagement
- Education Division
- Graduate Research School
- Research and Teaching
- Research Division
- Research and Innovation Services
- CASE
- College of Business, Law and Governance
- College of Healthcare Sciences
- College of Medicine and Dentistry
- College of Science and Engineering
- CPHMVS
- Anthropological Laboratory for Tropical Audiovisual Research (ALTAR)
- Anton Breinl Research Centre
- Agriculture Technology and Adoption Centre (AgTAC)
- Advanced Analytical Centre
- AMHHEC
- Aquaculture Solutions
- AusAsian Mental Health Research Group
- ARCSTA
- Area 61
- Lions Marine Research Trust
- Australian Tropical Herbarium
- Australian Quantum & Classical Transport Physics Group
- Boating and Diving
- Clinical Psychedelic Research Lab
- Centre for Tropical Biosecurity
- Centre for Tropical Bioinformatics and Molecular Biology
- CITBA
- CMT
- Centre for Disaster Solutions
- CSTFA
- Cyclone Testing Station
- The Centre for Disaster Studies
- Daintree Rainforest Observatory
- Fletcherview
- 番茄社区 Eduquarium
- 番茄社区 Turtle Health Research
- Language and Culture Research Centre
- MARF
- Orpheus
- TESS
- 番茄社区 Ideas Lab
- TARL
- eResearch
- Indigenous Education and Research Centre
- Estate
- Work Health and Safety
- Staff
- Discover Nature at 番茄社区
- Cyber Security Hub
- Association of Australian University Secretaries
- Services and Resources Division
- Environmental Research Complex [ERC]
- Foundation for Australian Literary Studies
- Gender Equity Action and Research
- Give to 番茄社区
- Indigenous Legal Needs Project
- Inherent Requirements
- IsoTropics Geochemistry Lab
- IT Services
- 番茄社区 Webinars
- 番茄社区 Events
- 番茄社区 Motorsports
- 番茄社区 Sport
- Library
- Mabo Decision: 30 years on
- Marine Geophysics Laboratory
- Office of the Vice Chancellor and President
- Outstanding Alumni
- Pharmacy Full Scope
- Planning for your future
- Policy
- PAHL
- Queensland Research Centre for Peripheral Vascular Disease
- Rapid Assessment Unit
- RDIM
- Researcher Development Portal
- Roderick Centre for Australian Literature and Creative Writing
- Contextual Science for Tropical Coastal Ecosystems
- State of the Tropics
- Strategic Procurement
- Student profiles
- SWIRLnet
- TREAD
- TropEco for Staff and Students
- TQ Maths Hub
- TUDLab
- VAVS Home
- WHOCC for Vector-borne & NTDs
- Media
- Copyright and Terms of Use
- Australian Institute of Tropical Health & Medicine
- Pay review
Intent
To set out the overarching principles to guide decisions in respect of the request, review and approval of travel for Official University Business.
Scope
This policy applies to all staff, students, guests who undertake travel in order to execute Official University Business.
Responsibilities
Function | Responsibility of |
---|---|
Approval to undertake travel and incur related expenditures. | In accordance with Financial Delegation Policy and Financial Delegation Register. |
Compliance with related legislation | Chief Financial Officer |
Establishment and review of travel allowances | Chief Financial Officer |
Definitions
Guest
A person or people engaged by the University to execute Official University Business who is not a staff member or student.
Incidental costs
Additional costs incurred by the traveller to conduct Official University Business limited to items such as: Wi-Fi, telephone, laundry, short term parking and public transport tickets. Gratuities and any costs of a personal or entertainment nature such as toiletries or magazines are not reimbursable.
Official University Business
Activities that enable the effective execution of teaching, research, engagement and administration of the University or that are otherwise approved by the relevant Financial Delegate.
Preferred Supplier
Suppliers engaged under a preferred supplier arrangement with the University after appropriate competitive process.
Reasonable travel, sustenance and shelter
Expenditure directly related to travel that a reasonable person would consider appropriate to execute Official University Business in a safe, timely, efficient and professional manner.
Travel expenses
Costs associated with transport, accommodation, sustenance (being all meals and snacks), incidentals and booking of travel.
Policy
The University will pay or reimburse travel expenses incurred by staff and students on approved Official University Business travel for costs associated with:
- maintaining the health and safety of the traveller
- efficiently and economically fulfilling the Official University Business purpose of the travel
- providing reasonable transport, sustenance and shelter for the traveller while executing Official University Business
- compliance with applicable laws, rules and regulations; and
- booking, paying for and acquitting travel related activity when undertaken using the University’s Preferred Suppliers.
Travel must be subject to approval from the appropriate delegate in advance of any expenses being incurred and undertaken in conjunction with FMPM 741: Procedure – Travel. Expenditure that is not addressed by this policy is subject to FMPM 710: Procurement and FMPM 711: Procurement Procedure.
Payment or reimbursement of costs is subject to the provision of appropriate evidence of the approval, nature, value, timing and source of expenditure through the expense management system within 21 days of a trip being completed.
The University will not reimburse or pay for expenses incurred in relation to private travel as described by the Australian Taxation Office, or expenses determined by the approver to be unreasonable when considering the Official University Business purpose of travel.
The administration of Guest travel will be determined by the nature of the agreement between the University and the Guest. Where the University incurs travel costs directly for Guest travellers this policy applies. Where Guests incur travel expenditure in accordance with terms agreed with the University and seek reimbursement this policy does not apply.
Related documents, legislation or 番茄社区 Statutes
(published by the Queensland Government)
Various Tax Rulings, as applicable
Administration
NOTE: Printed copies of this policy are uncontrolled, and currency can only be assured at the time of printing.
Approval Details
Policy Domain | University Management |
Policy Sub-domain | Finance |
Policy Custodian | Chief Financial Officer |
Approval Authority | Vice Chancellor |
Date for next Major Review | 10/08/2022 |
Revision History
Version | Approval date | Implementation date | Details | Author |
---|---|---|---|---|
17-1 | 10/08/2017 | 05/12/2017 | Amendments to reference University’s sustainability ideals, remove procedure, align with current form of FMPM documents and increase clarity. | FaBS |
15-01 | 09/09/2015 | 10/09/2015 | Policy Sponsor and Approval Authority updated to reflect the approved Policy and Delegations Framework | Quality Standards and Policy Unit |
11-01 | 15/11/2011 | 15/11/2011 | Finance Committee (07/11) |